1. Who we are
VSuite One is a workplace product operated by Viglascode for attendance, field operations, fleet, inventory, human resources, and workplace safety. This policy describes what data we process, why, and for how long when you use our mobile apps or related web tools.
2. Data we collect
Account and profile
- Email, name, and profile photo (if you upload one)
- Company, employee record, role, and permissions
- Sign-in credentials (stored securely; not used for advertising)
Attendance and HR
- Check-in / check-out, breaks (paid and unpaid), and notes
- Leave requests, expenses, and work documents you upload
- Payroll or summary information your employer shows you in the app
Location (GPS)
- Device location only while you are checked in (active shift)
- Also used for check-in/out, attendance points, and the live field map
- Paused during unpaid breaks
- Stops at check-out
- May continue or restart if a safety / SOS incident is open
- Background location (“Allow all the time”) only for those shift and safety cases
Device and operations
- Device / install identifiers and push tokens
- Connectivity status, technical logs, and crash data for reliability and support
- Fleet, project, ticket, or inventory data according to modules your company enables
What we do not do
- We do not sell personal data
- We do not use location for advertising or remarketing
3. How we use data
- Authenticate you and give you access to your company workspace
- Record attendance and work time
- Show location on the operational map during a shift
- Support workplace safety (alerts / SOS)
- Sync data online and offline
- Improve stability, security, and technical support
- Meet legal obligations or instructions from your employer as the workplace data controller
4. Why we process data
We process personal information to provide the service your employer contracts with us, to support legitimate operational and safety needs, with your device-permission consent where required (location, camera, microphone, notifications), and to comply with applicable U.S. and Florida law (including breach-notification duties when they apply). Where California residents use the product, we act as a service provider under applicable CCPA/CPRA rules. Requests about workplace records should go first to your employer’s HR or administrator.
5. Who we share data with
- Your company (VSuite One customer): administers employees and sees workplace/location data according to its permissions
- Technical providers (hosting, push notifications, error monitoring) solely to run the service
- Authorities when the law requires it
We do not share personal data with advertisers.
6. Retention
- While your account or company subscription is active, and per your company’s retention settings and applicable law
- Location and attendance records: for as long as your company configures or needs for labor control and safety
- You may request access, correction, or deletion through your company and/or at legal@viglascode.com
7. Your controls
- System permissions (location, camera, microphone, notifications) in your phone Settings
- Shift GPS follows the app rules: check-in → on, unpaid break → pause, check-out → off
- In the app: Settings → Privacy Policy
- Sign out, or contact your company’s HR/admin for workplace data rights
8. Device permissions
| Permission | Use |
|---|---|
| Location (including background) | Attendance, live field map on shift, safety |
| Camera | Receipts, QR codes, operational photos |
| Microphone / speech | Shift assistant (if you use it) |
| Notifications | Work notices, tracking status, and alerts |
| Photos / storage | Attachments and documents |
9. Security
We apply reasonable technical and organizational measures (encryption in transit, access controls, secure token storage). No system is risk-free.
10. Children
The app is for authorized adult workers of customer companies. It is not directed to children under 13 (or under 16 where a higher age applies).
11. International transfers
If hosting or vendors process data outside your country, we use appropriate contractual and security safeguards consistent with applicable law.
12. Changes
We may update this policy and will revise the “Last updated” date. Material changes may be communicated in the app or by your company when appropriate.
13. Contact
Privacy and legal questions: legal@viglascode.com. For workplace records (attendance, documents, permissions), contact your company’s HR or VSuite One administrator. Sales and general operations: virgilio@viglascode.com.